Similarly, Dispatcher Phoenix Legal’s automated redaction feature allows law firms to quickly and permanently cover up sensitive information from client files – eliminating the need to pay someone to redact each page using a special marker or cover-up tape.
Increase efficiency, decrease errors
This process and document automation not only saves time but reduces the possibility of errors.
For example, one of our legal customers needed to follow strict file size guidelines when filing court documents in their jurisdiction, a typical requirement in e-filing. However, manually separating documents was a time-consuming task that involved a lot of guesswork.
By using Dispatcher Phoenix Legal, their files were automatically split into separate documents based on a predefined size and then emailed to the correct court – automatically and in a single step!
Related: How to prepare your paper files for electronic document management
File conversion for e-discovery, archiving & more
Most law firms scan their documents to PDF format that is image-only, and this conversion makes the text in the file non-searchable. For e-discovery purposes, information in scanned files must be readily available.
Dispatcher Phoenix Legal’s PDF file conversion feature gives law firms the tools they need to convert files to PDF searchable format for keyword searching as well as PDF/A for archiving – an important consideration for most legal organizations.
And that’s not all.
For organizations or firms that use a document management system to store their legal documents, Dispatcher Phoenix provides direct connectors to some of the top document management systems in the legal market space today, including Worldox and Workshare.
With these connectors, paralegals and other staff can log into Worldox or Workshare directly at the multifunction printer to enter keywords and choose the appropriate destination for their case files before scanning.
Tracking, processing, and storing legal documents takes up a lot of valuable time and resources in law firms throughout the country. With Dispatcher Phoenix Legal, Mavericks Office Solutions gives our legal customers a powerful and advanced solution that helps them streamline the handling of their legal documents.
Just another reason why law firms turn to Mavericks Office Solutions as their technology provider..